> ## Documentation Index
> Fetch the complete documentation index at: https://docs.chatfeatured.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Tasks

> Track, prioritize, and complete tasks across your AI visibility workflow

The Tasks dashboard is your central hub for managing all actionable items in ChatFeatured. **Tasks are automatically generated from Site Audits, AI agent recommendations, and content workflows**—giving you a unified view of everything that needs attention.

## Task Types

ChatFeatured generates several types of tasks to help you improve your AI visibility:

<CardGroup cols={3}>
  <Card title="Site Audit" icon="wrench">
    Technical, content, and AEO issues discovered during site audits that need fixing.
  </Card>

  <Card title="Opportunity" icon="lightbulb">
    Visibility opportunities identified by the AEO Agent—prompts where you could appear but don't.
  </Card>

  <Card title="Content" icon="file-lines">
    Article suggestions and content calendar items that need review or action.
  </Card>
</CardGroup>

## Task Dashboard

Navigate to **Tasks** in the sidebar to see all tasks for your brand.

### Task Properties

Each task includes:

| Property     | Description                                                  |
| ------------ | ------------------------------------------------------------ |
| **Type**     | Where the task originated (Site Audit, Opportunity, Content) |
| **Title**    | What needs to be done                                        |
| **Priority** | High, Medium, or Low importance                              |
| **Status**   | Current progress (Open, In Progress, Completed, Dismissed)   |
| **Assignee** | Team member responsible for the task                         |
| **Due Date** | When the task should be completed                            |
| **Created**  | When the task was generated                                  |

### Filtering Tasks

Use the filter controls to focus on specific tasks:

* **Status** - Show Active (Open + In Progress), Completed, Dismissed, or All
* **Type** - Filter by Site Audit, Opportunity, or Content tasks
* **Assignee** - View tasks for a specific team member or unassigned tasks
* **Search** - Find tasks by title or description

## Working with Tasks

### Updating Task Status

Click the status badge to change a task's progress:

| Status          | When to Use                              |
| --------------- | ---------------------------------------- |
| **Open**        | Task hasn't been started yet             |
| **In Progress** | Someone is actively working on it        |
| **Completed**   | The task has been finished               |
| **Dismissed**   | The task is no longer relevant or needed |

### Setting Priority

Click the priority badge to adjust importance:

* **High** - Critical issues that impact visibility significantly
* **Medium** - Important improvements to address soon
* **Low** - Nice-to-have optimizations

### Assigning Tasks

Click the assignee column to assign or reassign a task:

1. Select a team member from the dropdown
2. Or choose "Unassigned" to remove assignment

Only team members with access to the brand can be assigned tasks.

### Setting Due Dates

Click the due date column to open the calendar:

1. Select a date for the task deadline
2. Or click "Clear date" to remove the due date

Overdue tasks are highlighted in red to help you prioritize.

## Task Sources

### Site Audit Tasks

When you run a [Site Audit](/using-chatfeatured/site-audit) and issues are found, you can add them to your task list:

1. Go to Site Audit and view an issue
2. Click **Add to Tasks** or **Assign Task**
3. The task appears in your Tasks dashboard

Click a Site Audit task to navigate directly to the specific issue in the Site Audit.

### Opportunity Tasks

The [AEO Agent](/ai-agents/aeo-agent) identifies visibility opportunities—prompts where competitors appear but you don't. These become Opportunity tasks:

* **Content gaps** - Topics you should create content about
* **Optimization suggestions** - Ways to improve existing content
* **Outreach opportunities** - Potential partnerships or citations

Click an Opportunity task to see full details and recommendations.

### Content Tasks

Content tasks come from the content workflow:

* **Article suggestions** - AI-recommended topics based on your visibility data
* **Content calendar** - Scheduled content that needs creation or review
* **Article reviews** - Draft content ready for approval

Click a Content task to navigate to the article or content calendar.

## Best Practices

### Daily Task Review

Start each day by reviewing your active tasks:

1. Filter to "Active" status to see Open and In Progress tasks
2. Check for any overdue items
3. Update statuses as you make progress

### Prioritize by Impact

Focus on tasks that will most improve your visibility:

1. **Critical Site Audit issues** - Technical problems blocking AI crawlers
2. **High-priority Opportunities** - Prompts with high search volume
3. **Content gaps** - Topics where competitors dominate

### Use Assignees for Team Coordination

When working with a team:

1. Assign tasks to the appropriate team member
2. Filter by assignee to see your personal task list
3. Use unassigned filter to find tasks that need owners

### Keep Tasks Current

Maintain an accurate task list:

* Mark tasks as Completed when done
* Dismiss tasks that are no longer relevant
* Update priorities as business needs change

## Task Notifications

Tasks help you track work, but they don't send notifications automatically. Check your Tasks dashboard regularly, or integrate with your existing project management workflow.

<Tip>
  After completing Site Audit tasks, re-run the audit to verify the fix and see your improved scores.
</Tip>